Connect Google Workspace and check sharing and apps

Before you start

• Who can do this: Users with the "authorize Google Workspace only" permission (connect without seeing monitoring data); you also need a Google Workspace administrator account to sign in
• Plan: Connecting is included; monitoring needs M365 / Google Workspace Monitoring (included in Grow, Professional, and Complete). Google Drive / Shared Drive File Monitoring (included in Professional and Complete). M365 / Google Workspace Monitoring (included in Grow, Professional, and Complete). See pricing.
• Where to start: open Connect Google Workspace in your console.

Steps

1. Open Google Workspace. Pick the company first if you are an MSP

   See the security of your Google Workspace at a glance, check your licences and manage the connection.

   Open Google Workspace in your console →

2. Connect Google Workspace. Sign in as a Google Workspace administrator

   Connect or re-authorize your Google Workspace so Lavawall can monitor it, without seeing any monitoring data yourself.

   From the article: How to connect Google Workspace

   1. Click Connect Google Workspace.
   2. Sign in with a Google Workspace administrator account.
   3. Review the permissions Google shows and allow them.
   4. You are returned to Lavawall and the page shows Connected with the admin account and domain.

   Open Connect Google Workspace in your console →

3. Check the dashboard. Security summary and licence usage

   From the article: How to check licence usage

   1. Review Google Workspace Licenses for each licence's assigned and total seats.
   2. Usage bars turn amber or red as licences fill up.
   3. Click View All for a licence summary across your companies.

   Open Google Workspace in your console →

4. Review external sharing. Sharing activities, External only, All Drive

   See who viewed, changed, deleted or shared files in your Google Shared Drives and My Drive, and when and from where.

   From the article: How to review sharing outside your organization

   1. Click Sharing activities.
   2. Tick External only.
   3. Review the Target column to see who each file was shared with. External people are marked with a badge.

   Open Google Drive Monitor in your console →

5. Review risky apps. Filter High Risk (70+) and Domain-Wide

   See every app your users have connected to Google Workspace, what it can access and how risky it is.

   From the article: How to find risky apps

   1. In Filter, choose Suspicious or High Risk (70+).
   2. Check the Risk Score badge: red is 70 or more, amber is 40 to 69, green is below 40. Hover over it for details.
   3. Check Flags for Suspicious, Domain-wide, Service acct, Admin-granted, New, verified and 3rd Party.
   4. Review the Scopes column to see exactly what the app can access.

   Open Google Workspace OAuth Applications in your console →

6. Search suspicious sign-ins. Login only, tick Suspicious

   Search sign-ins, admin changes and Drive activity across your Google Workspace in one place.

   From the article: How to find suspicious sign-ins

   1. Tick only Login under Activity.
   2. Tick Suspicious.
   3. Optionally enter a two-letter Country code, for example US, to see sign-ins from one country.
   4. Run the search.

   Open Google Workspace Activity Search in your console →

When you are done

Google Workspace is monitored, and you know what is shared outside the organization and which apps have access.

Articles for the pages in this guide

• Connect Google Workspace: Connect or re-authorize your Google Workspace so Lavawall can monitor it, without seeing any monitoring data yourself.
• Google Drive Monitor: See who viewed, changed, deleted or shared files in your Google Shared Drives and My Drive, and when and from where.
• Google Workspace Activity Search: Search sign-ins, admin changes and Drive activity across your Google Workspace in one place.
• Google Workspace OAuth Applications: See every app your users have connected to Google Workspace, what it can access and how risky it is.
• Google Workspace: See the security of your Google Workspace at a glance, check your licences and manage the connection.

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